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Maintaining the Pack Email lists

Here's how to do the email lists:
 
Emails are handled at the server/domain name level, and not through the website interface (Google Sites).  For the emails, you need to login to our server's administrative interface, for which a protected account has been setup. Contact the webmaster for login and URL info.

This access allows an administrator to be able to manage all aspects of the domain "pack521.com", although on a regular basis, the only thing that is really accessed and used is the email management aspect. 

1) Click on the "Home"  link on the left-side navigation.
2) On the resulting screen, click the domain "Pack521.com" on the list at the bottom of the page.
3) Click on the "Mail" icon in the resulting screen, in the "Services" section
4) The resulting screen will show all defined mailboxes. Practically all "mailboxes" are "Forwards",  and "Groups".  The grey sub-listings, if shown, are "Aliases" for a group or email address.

Now, here are some common email tasks:

EDITING A FORWARD:
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Say we want to change the email address "cubmaster@pack521.com" and have it forward to an email address:
1) find the "cubmaster@pack521.com" listing. Click on it.
2) Click the "Redirect" button
3) Edit the email address that's there.
4) Press OK to submit the change.
5) Click the "Up Level" link on the top-right of the screen to go back to the main Mail screen.

MAKING A NEW FORWARD:
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Say you want to make a new email address, for example, "Treasurer@pack521.com":
1) Click the "Add New Mail Account" Button, on the top of the emails list.
2) Enter ONLY the prefix "treasurer" and NO PASSWORD
 UNCHECK the "Mailbox" choice at the bottom of the page.
 (Because when we create forwards or groups, there is no email account to login to)
 Press OK
3) On the resulting screen, the program will complain that this needs a forwarder, which is what we're going to do next:
 Click the "Redirect" button.
4) On the resulting screen, check the "Redirect" box, and put in the email address to redirect to and then press OK

EDITING A GROUP EMAIL:
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Like to add the two new leaders in your email earlier:
1) Click the "leaders@pack521.com" email address in the list of all emails.
2) Click the "Mail Group" Icon on the resulting screen
3) Click the "Add New Member" Icon on the top of the resulting screen with the listing of the group members.
 (To remove a member, click the box next to them, and then click the "Remove Selected" link on the top of the list.)
4) Type in the email address of the new member on the box on the top of the page.
 - If the new member has a custom pack521 email forward you can select 
           that from the list on the page, instead of typing in an external email address.
 - This also allows you to create a group made out of other groups. For example, "all_dens@pack521.com" is 
    a group composed of the groups: 002@pack521.com, 003@pack521.com, etc...
5) Press the OK button at the bottom of the page.

MAKING A NEW GROUP EMAIL:
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1) Click the "Add New Mail Account" Button, on the top of the emails list.
2) Enter ONLY the prefix "treasurer" and NO PASSWORD
 UNCHECK the "Mailbox" choice at the bottom of the page.
 (Because when we create forwards or groups, there is no email account to login to)
 Press the OK button
3) On the resulting screen, click the "Mail Group" icon
4) Click the "Add New Member button"
5) Type in a new member's email address on the top form field, or select an existing email address from the list.  Press OK.
6) CLICK THE "SWITCH ON" ICON to ... "Turn on" the group email forwarding capability.
 The icon should now switch to a "Switch Off" button in case you want to switch it off.
7) Click the "Add New Members" for each additional member.

ALIASES:
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Any group or email address can have any number of aliases.  For example, each den (003@pack521.com) has an alias for the cub scout level they are at this year (webelos1@pack521.com) as well as a couple others (den003@pack521.com just in case, and webolos1@pack521.com because people don't seem to know how to spell "Webelos", in this case)
1) Click on the email address to add an alias to
2) On the resulting screen, click on the "Add New Mail Alias" icon
3) Type in the new alias
4) Click the OK button.
That's all.


That's all. There's a few more things the Mail sub-system can do (Auto Responders, Spam filtering, etc.) but you can read more about them and how to play with that stuff in the contextual "Help" link on the side-bar menu on any page. It will give you contextual instructions and explanation on what you can do for that particular page and its contents.

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